The California Technology Agency today announced Information Technology Policy Letter (ITPL) 11-02 that outlines the process for departments and agencies to report all service contracts with information technology (IT) components for review and oversight by the Technology Agency. Chapter 719, Statutes of 2010 (SB 856) (Government Code Section 11546.4) requires departments to identify service contracts with IT components which will be subject to review and approval by the Technology Agency’s Program Management Office (PMO). The law closes a loophole where some types of service contracts with a major IT component were not previously subject to review and oversight. For example, a vendor that administers a case management system may not have been subject to review depending on how the contract was classified during procurement.

Effective immediately, executive branch departments are required to complete and sign a Service Contract Information Technology (SCIT) Certification for all proposed non-IT service contracts and service contract amendments, however procured. The SCIT Certification is used to determine if IT components that are included in a proposed service contract or service contract amendment are subject to review and oversight by the Technology Agency. The SCIT Certification is in addition to the existing certification requirements in State Administrative Manual Section 4819.41.

The Technology Agency’s PMO works with executive branch departments to provide primary support for program and IT project planning, investment analysis and project management. The Office also ensures the coordination and collaboration of enterprise and other multidepartmental IT efforts, and ensures standardization in project management processes and project performance metrics in order to maximize the management of major projects and allow for uniform project performance assessments.

When the Technology Agency was established in January 2008 as the Office of the State Chief Information Officer (OCIO), it was the intent of the Legislature and Governor to create an agency that, among other things, establishes policies and standards to ensure that state information technology systems run effectively. Through changes to the State Administrative Manual and the Statewide Information Management Manual, the Technology Agency creates statewide policy for the executive branch to ensure coordination as the agency works to oversee IT activities with a common direction and vision.