The California Department of Technology released Technology Letter (TL) 13-02 today announcing the Project Approval Lifecycle, Stage 1 Business Analysis. The Project Approval Lifecycle introduces a Stage/Gate Model specifically tailored for Information Technology (IT) projects undertaken by the State of California. TL 13-02 introduces Stage 1 Business Analysis, which focuses on building a strong business case to ensure IT projects are undertaken with clear business objectives. A copy of TL 13-02 is attached to this email and is also available on the California Department of Technology’s website located at: http://www.cio.ca.gov/Government/IT_Policy/TL.html.
Questions regarding this TL should be directed to your California Department of Technology, Information Technology Project Oversight and Consulting (ITPOC) Manager; assignments can be found at http://www.cio.ca.gov/contact_us/staff_Assignments.html.
The National Association of Chief Information Officers (NASCIO) has named 7 of California’s IT Initiatives as finalists for its 2013 State IT Recognition Awards for Outstanding Achievement in the Field of Information Technology in State Government. Over 120 nominations were submitted by states across the nation and only three finalists were selected for each of the 11 categories. One finalist in each category will be honored at NASCIO’s Annual Conference in October. With 7 finalists, California is the most recognized state in the nation.
The finalists for California are:
• State CIO Office Special Recognition Category: Department of Technology’s State of California GeoPortal is an innovative, intuitive tool that allows quick access to extensive geographic data. The GeoPortal is a comprehensive catalog of thousands of data sources from several government systems, streamlining access to government derived data. This solution brings together not only state derived data but also over 11,000 state, federal, local and tribal data sets.
• Information Communications Technology Innovations Category: Public Safety Communications Office Enhanced 911 Grant Project allows wireless 9-1-1 calls to be delivered to the correct Public Safety Answering Point communication center based upon the geographic coordinates of longitude and latitude of the wireless caller, which improves public safety and emergency response by reducing transfer times for wireless 9-1-1 calls.
• Data, Information and Knowledge Management Category: Public Safety Communications Office Enhanced Call Tracking System (ECaTS) collects and provides usable information which allows state, counties, and local Public Safety Answering Point communication centers to make the best use of their resources. This information can be used to deploy staff to cover the greatest number of calls, identify training needs, determine the best way to route emergency calls, and pinpoint trends to answer more 9-1-1 calls faster.
• Improving State Operations Category: Department of Corrections and Rehabilitation’s Business Information System is the largest Enterprise Resource Planning Solution implemented in California’s Public Sector replacing hundreds of standalone databases, legacy systems and manual processes with an integrated, proven solution for achieving operational efficiencies. The Business Information System streamlined administrative processes, including financial, supply chain, and human resource management and provides more efficient, automated business processes, as well as real-time reporting.
• Cross Boundary Collaboration and Partnerships Category: California’s Secretary of State partnered with the Department of Motor Vehicles (DMV) and 58 state counties to launch the California Online Voter Registration system which enables California citizens to register to vote over the internet.
• Digital Government – Government to Business Category: Board of Equalization’s Electronic Services Expansion Project provides direct online services for California businesses via the internet, streamlining government operations and improving program delivery.
• Open Government Initiatives Category: Secretary of State’s California Election Results Website is a scalable web environment utilizing innovative cloud technology to provide real time election results to meet the demands of the business user, media clients, and the general public who are interested in election statistics and information.
About NASCIO: The National Association of State Chief Information Officers is the premier network and resource for state CIOs and a leading advocate for technology policy at all levels of government. NASCIO represents state chief information officers and information technology executives from the states, territories, and the District of Columbia. The primary state government members are senior officials who have executive level and statewide responsibility
SACRAMENTO — The California Department of Technology today released a significantly enhanced California Enterprise Architecture Framework, referred to as CEAF 2.0.
Enterprise Architecture (EA) identifies the business processes that execute or support an organization’s mission and defines how Information Technology (IT) assets directly enable those processes. The purpose of EA is to optimize and transform the often fragmented processes, information, application systems and technologies into an efficient and integrated environment supportive of the execution of business strategy.
CEAF 2.0 is intended to assist the State agencies in defining, implementing, maintaining and using the Enterprise Architecture (EA) effectively to support the achievement of desired business outcomes – to efficiently and effectively deliver government services. It also facilitates consistent and uniform implementation of the EA programs across State agencies through a service-oriented approach to EA work, by defining eight EA services and providing guidance to deliver those services.
“An effective EA will ensure IT solutions are more pertinent and relevant for the business. The CEAF 2.0 is a much needed EA framework that enables State agencies to develop and use EA effectively and efficiently,” said California Department of Technology Director and State CIO Carlos Ramos. “I encourage you to utilize the CEAF 2.0 guidance to establish or further strengthen your EA programs.”
The release of the CEAF 2.0 is the first of four phases in updating the State of California’s EA programs. Further guidance will be released shortly through Reference Architectures (RAs). RAs are the means through which CEAF 2.0 provides best-practice-based architectural solutions to build or harvest core business and IT capabilities that can be reused and shared throughout the State government. They are a key part of CEAF’s approach to progressively mature EA in the State of California. RAs are also a key input to the State agency architects in creating their agency’s target EA.
CEAF 2.0 is available online here.
A message from the Director and California State CIO, on the release of CEAF 2.0, is available online here.
The #CA State Fair opens today with high-tech attractions! To read more: http://ow.ly/mUxMs
The Department of Technology has been working closely with the State Fair to increase the presence of Information Technology (IT) within the fairgrounds. The Enterprise Solutions and Geographic Information Systems Divisions will have a display at Cal Expo during the State Fair on July 15th and 22nd to display the California Mobile Gallery and GIS services to the public.
The California Department of Technology will demonstrate resources available to the public through the California Mobile Gallery and Geographic Information Systems (GIS) services.
The California Mobile Gallery is a one-stop shop for over 40 public facing apps developed by State departments/agencies that provide a variety of services and information to the public. These apps include current traffic conditions, locations of recycling facilities, boating facilities, to name a few.
Geographic Information Systems (GIS) allows the public to discover and visualize information, identify patterns, and evaluate trends through the use of data. What used to be merely numbers within a spreadsheet can now been seen on a map and allow citizens, and business, to make informed decisions by visualizing data and information through the state’s GeoPortal and mapping services.
1325 J Street, Suite 1600 | Sacramento, CA 95814
Phone (916) 319-9223 | Fax (916) 324-1734
SACRAMENTO – In accordance with the Governor’s Reorganization Plan 2, the California Technology Agency officially became the new California Department of Technology today. One of eight departments within the new Government Operations Agency, the Department of Technology’s physical office locations and contact information remain unchanged.
Under the Governor’s Reorganization Plan, the Department of Technology’s authority, jurisdiction and mission remain exactly the same – to provide Californians with the best, most reliable and secure services and information. The streamlined alignment within the Government Operations Agency will allow for more efficient collaboration and enhance the success of California’s information technology (IT) projects.
Director Carlos Ramos continues as California’s Chief Information Officer (CIO) and as a member of the Governor’s Cabinet. He will continue to lead the offices and divisions within the California Department of Technology, including:
- Office of Technology Services (OTech) www.otech.ca.gov
- IT Project Oversight and Consulting Division www.cio.ca.gov/ppmo
- Statewide Technology Procurement Division www.cio.ca.gov/otp
- California Information Security Office www.cio.ca.gov/ois
- Digital Education Office www.cio.ca.gov/de
- Broadband and Digital Literacy Office www.cio.ca.gov/digitalliteracy
- Office of IT Professional Development www.dts.ca.gov/training
Today’s reorganization also includes the:
- Launch of the new Statewide Technology Procurement Division, led by Deputy Director Russ Guarna
Previously within the Department of General Services, the Department of Technology is now responsible for procurement of the State’s largest IT projects
Last July, the Legislature approved the Governor’s Reorganization Plan 2. The Governor’s plan changes the reporting relationships of dozens of entities to improve coordination and efficiency and make government more responsive to the public. According to the Little Hoover Commission, the Governor’s plan represents the most ambitious of the 36 reorganizations they have reviewed since 1968. A summary of the plan can be found here. The plan in full can be found here.
Reliable, flexible and secure shared services at reduced cost
SACRAMENTO – The California Office of Technology Services (OTech) released an Invitation For Bid (IFB) today for the State’s first private cloud service offering. Reliable, efficient and secure, CalCloud will be located at the State data centers in Rancho Cordova and Vacaville and will be available to customers by January 2014. Bid deadline is August 26, 2013.
“This IFB is the first step in providing our government customers a cloud service that is flexible and secure, that will reduce cost and increase efficiencies to better serve Californians,” said OTech Director Ron Hughes.
CalCloud is a public-private partnership which will leverage the strengths of both sectors to increase operational efficiencies across the board. CalCloud’s infrastructure will be supplied and managed by a private cloud service provider, while all services will be managed by OTech.
“CalCloud will significantly change the way IT services are delivered in California government, lower costs, as well as give local governments direct access to cloud services that they can’t leverage today,” said Director Hughes. “We specifically structured the CalCloud contract to require knowledge transfer on cloud based IT services from the vendor, so OTech employees can gain experience with this efficient delivery method.”
Key features of OTech’s private cloud service offering include:
- No cost to the State: This is a provisioning based contract and government customers only pay for what they use.
- Highly secure: This private cloud will meet all of the compliance requirements for HIPPA, PCI, DSS, IRS, SS, FIPS, NIST, Fed Ramp, etc.
- No data located outside of State control: All data remains in the State data centers in Rancho Cordova and Vacaville.
- Disaster Recovery: DR services are available for customers.
- Flexible: Customers can design their system to the level of availability required for their application.
- Scalable to workload: Resources can be scaled up during busy times and scaled back during slow times.
- Self-provisioning: Customers can assign resources as they see necessary.
- Highly Standardized/Highly Virtualized Environment: This will lower costs and reduce support requirements.
The California Office of Technology Services (OTech) is one of three offices within the California Technology Agency. It provides information technology services to more than 500 State, county, federal and local government entities. Through the use of a secure and state-of-the-art statewide network, OTech delivers a variety of services including computing, networking, electronic messaging and training, allowing governments the ability to provide streamlined, secure, cost effective and quality services to all Californians. The OTech Service Catalog is available at: http://servicecatalog.otech.ca.gov.
The Private Cloud Service Invitation For Bid is available at: https://www.bidsync.com/DPX/ca/cdgs?ac=view&auc=1944149
SACRAMENTO – The Office of Technology Services (OTech) launched a re-designed Service Catalog website with enhanced functionality and navigation for its customers today. Constantly updated, the OTech Service Catalog is the primary service offerings menu government agencies use to evaluate the technology services they need. The Catalog is available at: http://servicecatalog.otech.ca.gov/
The Service Catalog re-design incorporates the State’s 2010 web template providing the same look and feel as other California State websites. In addition, it offers the following enhancements:
Service Organization: Services are organized according to subject areas, using a single landing web page where all Services can be accessed.
User Interface Improvements: Content has been consolidated and streamlined, reducing the number of web pages. Page format has changed to ease customers’ navigation of services.
Standard Layout: The web page layout, content and verbiage is standardized to ensure consistency across the entire website.
The California Office of Technology Services (OTech) is one of three offices within the California Technology Agency. It provides information technology services to more than 500 State, county, federal and local government entities. Through the use of a secure and state-of-the-art statewide network, OTech delivers a variety of services including computing, networking, electronic messaging and training, allowing governments the ability to provide streamlined, secure, cost effective and quality services to all Californians.